Page 1 · Harper's Bikes, Thursday list · sample shop, invented

24 tail lights, sorted. Nothing sent yet.

Restock Thread read both supplier replies, checked them against Harper's rules, and prepared the order and a counteroffer. Both are waiting for Rosa, the owner. Change the quantity or the deadline and watch the recommendation move, and any approval wipe itself.

Friday

Lone Star Cycle Supplyreplied Tuesday 4:12 PM · quote good till Friday

$11.40 per Glowbug USB tail light

Lands Friday, before the Saturday rush
Shipping $18 flat · minimum 12
Order total: $291.60
Sells at $34.99, so margin 67%

Tuesday

Paceline Wholesalereplied Wednesday 9:03 AM · quote good 7 days

$9.85 per Glowbug USB tail light

Lands Tuesday, after the weekend
Shipping $14, free over $250
Order total: $250.40
Sells at $34.99, so margin 72%

Harper's rule doing the deciding: never stock out on a Saturday, margin at or above 55%, orders over $400 need Rosa either way. Paceline is cheaper and misses the weekend. That is the whole argument, in the open.

Quantity

24 lights

Needed

Decisive fact: only Lone Star lands before Saturday.

Prepared order · Lone Star, 24 lights, $291.60PREPARED, NOT SENT

Why this one: it is $41.20 more than Paceline and four days earlier. Harper's sells about nine lights on a Saturday; an empty hook costs more than the saving.

Counteroffer, drafted for Lone Star · also not sent"You're our Friday supplier and we'd like to keep it that way. Paceline quoted $9.85 for Tuesday. Meet $10.60 on 24 units and every monthly restock comes to you first."

Two separate decisions. Approving one never sends the other.

Restock Thread itself is $149 per location per month, no cut of the order. The totals above are merchandise, kept separate on purpose.

Page 2 · where the numbers came from

The thread, with receipts.

Every figure on page one traces to a message in the shop's supplier thread. No number arrives from nowhere, and each quote carries the day it stops being true.

Harper's, via Restock Thread · Tue 9:00 AMMorning both. Restocking Glowbug USB tail lights, 24 units. Best price and earliest delivery to Austin?Sent to the two approved suppliers on Harper's list.

Lone Star Cycle Supply · Tue 4:12 PM$11.40 a unit, $18 shipping flat, minimum 12. Order by Thursday noon and it's on Friday's truck. Quote holds till Friday.Source of: $11.40 · Friday · $18 · good till Friday.

Paceline Wholesale · Wed 9:03 AMWe can do $9.85. Shipping $14, free over $250. Earliest truck to you is Tuesday though, our Austin run is weekly. Quote good 7 days.Source of: $9.85 · Tuesday · $14/free over $250.

Restock Thread · prepared, not sentThe counteroffer to Lone Star is drafted from Paceline's number and sitting on page one. It sends only if Rosa picks it.Prepared replies are labeled in the thread so nobody mistakes a draft for a promise.

Quotes are re-checked before any approval is allowed. If a price has gone stale overnight, the order drops back to prepared and the re-ask is drafted. Nobody approves yesterday's number by accident.

Page 3 · the house rules

Your rules do the arguing. You do the approving.

Restock Thread holds no opinions of its own. It prepares whatever your written rules point at, and shows its working when two rules pull against each other.

Never stock out on a Saturday. Harper's biggest day. An offer that lands after Friday loses to one that lands before, whatever it saves, unless Rosa overrides.

Margin at or above 55%. Checked against the shelf price on every line. Both offers on page one pass; the rule exists for the third supplier who will not.

Over $400 needs Rosa. Staff can approve below it. Raise the quantity on page one past $400 and the order re-labels itself as Rosa-only.

Approved suppliers only. Quotes are requested from the list the shop maintains. A cheaper stranger from the internet is noted, never ordered from silently.

Change a rule, reset the approvals. Edit any rule and everything prepared under the old one returns to prepared, not sent. Nobody ships under rules that no longer exist.

Page 4 · when it is not simple

Exceptions get prepared too.

The useful week is the messy one. Three from Harper's notebook, each prepared to the same standard and each still the owner's call.

Both are out of stock

Restock Thread splits the order: 12 from a third approved supplier at a worse price to survive Saturday, 12 on backorder at the good price. Both halves shown with totals before anything sends.

Split prepared · not sent

The quote went stale

Lone Star's price expired Friday and Rosa looked on Monday. The approval button disables itself and a two-line re-ask is drafted instead of sending an order against a dead number.

Re-ask drafted

The price jumped

A supplier raises tubes 18% mid-season. The prepared reply asks what changed and quotes the last three orders back at them. Firm, sourced, and still unsent until Rosa reads it.

Reply prepared · not sent

"It used to be me, three inboxes and a calculator at 10 PM. Now the argument is already had when I open the book, and I just pick. The one time it saved real money, the counteroffer it drafted got us Friday delivery at close to the Tuesday price."
Invented for this fictional site: Rosa Delgado, owner of Harper's Bikes, Austin

Page 5 · the fee, separate from the stock

One flat fee. Never a cut of your orders.

$149

per location, per month. Quote requests, comparisons, prepared orders and counteroffers included. No percentage of merchandise, so a bigger order never pays us more.

Starting

Forward last month's supplier emails; we build your approved list and rules with you.
First two weeks prepare everything and send nothing, so you can judge the drafts cold.
Works for one shop or five; each location keeps its own rules and approvers.

Plain terms

Month to month, cancel in the notebook.
Your prices stay yours. We never show one shop's quotes to another.
Every prepared, approved and sent message is exportable, forever.

Notebook opened, in this demo.Your first comparison would be prepared from your own suppliers within the week, and would wait for you exactly like page one.